1. It is an opportunity for you to showcase the role and the impact this person can make with your organisation. Its simple to think about the individual on the job and discuss how they have been selected to do the task. How are Person specifications different from job descriptions? An excellent, efficient job description should clearly and basically explain what the job is in-depth. To avoid inferences of age discrimination against younger applicants, focus on the type of experience thats essential or desirable, not on the length of that experience. This sentence will make the candidate feel discriminatory towards the organization. A job description is time-bound and changes with changing technology and changing knowledge & skill . 821 Words4 Pages. This can include education, experience, skills and other characteristics that can be mandatory or preferred. Job specialization is a process that occurs when employees gain knowledge, education and experience in a specific area of expertise. A job description is a list of the general tasks, or functions, and responsibilities of a position. Receive this advice in your mailbox and nothing else. Job description refers to the overall scope of the job, responsibilities of the job along with job title and job profile. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. A person specification ensures you are assessing a candidate on their abilities related to the role. Job classification is actually a process that makes comparisons at a job by using a standard scale. This cookie is set by GDPR Cookie Consent plugin. We and our partners use data for Personalised ads and content, ad and content measurement, audience insights and product development. It can also be handled on a legal basis which will help the candidate to be on the safer side. At the same time, during the screening process, you can look back at the job description to analyze whether an applicant qualifies for the position and whether additional training would be necessary. It aims at validating the need of pre-employment testing/screening towards legal risk management. Title/Designation about the job and the corresponding location. 27 2023 Posted in moist critical hunger games. Employers need to spell out their expectations of what an employee should be doing on a day-to-day basis. Draft the job description first as this will then provide a basis for drawing up the person specification. Some of the disadvantages are mentioned below: Hence, this concludes the definition of Job Specification along with its overview. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. It allows you to communicate the traits you find desirable in an ideal candidate, such as education, previous work experience, and any extra traits needed to . The cookie is used to store the user consent for the cookies in the category "Analytics". GT_UL_Final.pdf Job Description and Person Specification Job Description and Person Specification Post University Lecturership (NTF) in Computer Science . 3. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS. Some of the advantages of job description are mentioned below: 1. 2. The first step in getting employees to do what we want them to be is to make sure that they know our expectationsand that begins with the job description. Try avoiding terms that are subject to different interpretations. It helps one to identify whether the applicant is qualified for the hired position or not. When a vacancy arises, a job analysis has to be prepared. Use gender-neutral job titles to avoid any inference of sex discrimination. Good job descriptions can explain which tasks are truly identical and which tasks guarantee different pay levels. Job explanations tell applicants what a company is looking for. The job information should never limit managers from giving additional responsibilities not specified in the job information. Helps companies understand the type of candidate they should search for based on title, position and location. Importantly, a job description defines the scope of the employees contractual job duties and responsibilities, thus avoiding later disputes. Knowing the job specification advantages and disadvantages can help you write more effective job descriptions that clearly detail requirements and avoid legal issues. The details mentioned here should be brief. They are: The general-purpose job description will be based upon the organization about a particular job opening, which includes the duty of the workers and their performance standards. Advantages & Disadvantages. This helps one to increase individual accountability. According to Aurora University, a job description "describes the purpose, duties, responsibilities, tasks and relationships of a particular job." While the obvious purpose is to let your potential applicants know a position is available and what the nature of the job is, job descriptions also serve . These cookies ensure basic functionalities and security features of the website, anonymously. You may need someone with presentation experience if you are looking out for someone for your training division or doing business presentations. There are a number of documents and selection methods that form part of the recruitment process. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. Job descriptions are a common and accepted tool for finding the right person to fill a vacant position. Job Description . Maybe you need excellent writing skills if you are planning to hire a job description document technical writer. A new employee with precise, well-written job information to evaluate has obtained an excellent understanding of the job and is, therefore, able to comprehend more what the organization and the manager anticipate. How to Answer. Time Consuming: The biggest disadvantage of Job Analysis process is that it is very time consuming. Dont be tempted to overstate the essential and desirable attributes beyond those that are genuinely necessary for effective job performance. This area doesnt cover the details of tasks or experience. It pays a way for the employee and the employer to become aware of the task that has to be completed. The job description and job specification is the first location to look at when workers are not doing what we want them to. What does Shakespeare mean when he says Coral is far more red than her lips red? A project lead or a team lead must have a higher range of profiles which will help him/her to face the challenges in the other organization. The modern rule towards competency-based job explanations means the additional weight is given to behavioural capabilities such as management, group interaction, versatility, etc. Skills and capabilities should be listed separately. You may need someone who is an outstanding speaker for any requirement in the field of sales. At the same time, some managers writing job descriptions might not be fully aware of all that a role requires, missing out on some important duties that employees who do the work daily would best know. 3. Published on 26 Sep 2017. Job explanations help in setting up clear objectives. Job description helps in understanding the workplace environment, benefits etc for a prospective employee. HR is generally the last phase in a job description because the HR Manager usually decides the place and pay structure. What is the difference between HSI and Hscei? Helps companies understand the type of candidate they should search for based on title, position and location. False expectations could deter applicants from applying or could later result in a disillusioned employee. It is transparent, in which the job credentials and experience of the applicant will be known to the employer. Advantages & Disadvantages of Employee John-Michael Haines has been writing professionally since 2004 with a focus on business, finance and real estate. Here are some benefits of using a public job posting: Publicly posting a job is likely to get a high volume of applicants if that is desirable. Job description is explained to manage the performance of the job requirements. In the past, HR professionals have tended to draw a clear distinction between 'competences' and 'competencies'. Once the Job description is submitted to the employer, then he/she can create things by using his/her own equipment and the related systems. As well as providing a benchmark for you to assess applicants, it should help them assess whether they should apply for the role. This cookie is set by GDPR Cookie Consent plugin. What is advantage and disadvantage of specification? Be aware of these job description advantages and disadvantages so you can use job descriptions most effectively in your business. Some of the disadvantages are mentioned below: It is a time-consuming process as it has to be very thorough and complete. A vital tool in comparing and assessing the suitability of job applicants. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. Further guidance for writing job descriptions and person specifications can be found in the Adpack. It renders the structure and discipline of the enterprise which the applicants should abide. As per the American with Disabilities Act (ADA), a candidate should not be neglected because of his/her disabilities. Does it perfectly indicate what the job is? Composing a job description that conveys this well can be challenging, especially if we have never designed one before. Job description. Time Consuming: The biggest disadvantage of Job Analysis process is that it is very time-consuming. Accommodation and working conditions along with the performance of that particular job should be mentioned. 4. The specification should be derived from the job description and forms the foundation for the recruitment process. Even though a person specification can make the hiring process for a business much simpler, it still has its drawbacks. After the job description details are designed, we need to look at it again. Any professional documentation or educational experience to prove work experience needs can also be included here. They should also request the candidates to mention if they are currently employed or not. Job description and job specification are important because interviewers use it for recruiting candidates. What are 6 of Charles Dickens classic novels? The world changes and certain skills and occupations come and go in terms of utility and value. It was developed by the business management. In job classification, the emphasis is on the position . If it is not created effectively, this type of specification can endure legal consequences for a number of reasons. Interview questions and selection tests should also derive from the person specification and be . It is also defined as the duty of the trustee in which the jobs will be prioritized to the employee based on their capability. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. Create your profile to unlock this advice and many more. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. Advantages of Job Description It becomes an important part of the job advertisement along with the job description. Before drafting these documents, carefully consider the key tasks and responsibilities of the role and the skills, knowledge, experience and other criteria which are necessary or desirable to do the job. Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors. The job description should be revised every time in this rapid-paced, ever-changing workplace. What are the benefits of person specification? Job explanations help in identifying employment specifications and holes as well as in determining overstaffing or unnecessary roles. A job description also helps employees better understand the position so that they know what to do in the workplace. By continuing to use the site, you agree to the use of cookies. Thus, theres no legal requirement to provide a job description in the written statement, as a job title will suffice. There are certain limitations of the job specification. A good job description makes the interview process . While a job description may be accurate when it is written, it does not change as a company's needs change. There should not be any age limit to avoid any discrimination. Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. Job description, in simple terms, means specifying the particulars of a job profile and the responsibilities that come along with that designation. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy, Explore 1000+ varieties of Mock tests View more, 40+ Online Courses | 80+ Hours | Verifiable Certificates | Lifetime Access, All in One Personal Development Bundle (40+ Courses), Job Interview Training (12 Courses, 2 Case Studies), Personal Development Course - All in One Bundle. They work on a part of the job process and hence they are specialized and offer accurate output. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. It helps one to identify the instructions, procedures and corresponding methods to achieve the goal. A vacancy arises when an employee resigns from a job or is dismissed by the management. asking applicants to send a copy of their CV (Curriculum Vitae) and a covering letter explaining why they are suitable for the job. Meaning. AI and Automation Powered Recruitment Trends 2022 Webinar, The Biggest Challenge of Managing Remote Recruiters, The Best Chrome Extensions for Recruiters Are, Coronavirus and Working From Home Policy Best Practices, How to Write an Elite Executive Resume? Job specialized employees work with dedication to their concerned job. 3. Goals and Limitations of Job Description: Rules to be followed for Writing Job Description: Few of the action words are listed below: Advantages and Disadvantages of Job Description: Your subscription could not be saved. The legal risk in the employment law which are bounded by the job description mainly focuses on the document position goals and the implied performance standards. For a few of them, it is a greater hindrance towards their work. Job Specification deals with the primary responsibilities that should be performed by the candidate. Cram Equal Pay Act of 1963. . Job descriptions will not, by themselves, determine whether a person should be exempt or nonexempt under applicable wage and hours laws. It is a major limitation especially when jobs change frequently. How are Person specifications different from job descriptions? A job description can be broadly classified into two types. A person specification is a profile of the ideal candidate you need to fill the job. The job requirement should be reasonable and made with good faith. If you embrace technology and have a desire to work at a dynamic company . by Scott Roberts. No strings attached. if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-leader-1','ezslot_11',110,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-leader-1-0');As one can see from the pros and cons of the job description that it is a very important task as far as the company is concerned and that is the reason why the company should carefully read above points and then make a proper job description keeping all factors in mind so that both thecompany as well as employees benefit from this exercise. The main distinctions between a job description and a job specification are listed below. Job description is concise information about a particular job. We and our partners use cookies to Store and/or access information on a device. Job description is of three types that help the work to be handled. Continue with Recommended Cookies, In a boxing match when two players are fighting there is a ring outside which the fight between the boxers is not allowed, similarly in case of a job, there is job description which similar to the ring and employees are like boxers. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. The Disadvantages of Prototyping. Job description is a broad, general, and written statement of a specific job, based on the findings of a job analysis. Sometimes it deals with overall achievement in ones career. Meaning of job classification. ( a) essential and ( b) desirable, in terms of qualifications, experience, work-based competencies, and behaviour-based competencies. These are illustrations of published job descriptions that arent useful. The concept of entrepreneurship, employees the staff through innovative and cost-effective methods, To establish and improve the usage of mobile applications as a communication tool and, It provides an opportunity to build a smooth and good relationship within the enterprise. Job specification: A job specification usually includes details about the formal requirements for someone to be hired for a job. The length should ideally be around three or four phrases. It also deals with the tools and equipment and sometimes the corresponding machinery that are used, which depicts the hazards that are involved in it. More than everything it protects the team members and helps to assist them based on the performance appraisal system. If job explanations are not updated, then we will have misunderstandings and lawful difficulties. How to Improve Your Credit Score, Who Are the Highest Paid Athletes in the World, What are the Highest Paying Jobs in New Zealand, difference between job description and job specification, Multitasking on Resume: Reasons you should Avoid, List of 14 Most Innovative Startups in the World, Find the Top 10 IT Contract Jobs Employers are Hiring in US. Person specification. If so, we are almost done! Pro advice. Using the person specification, it is possible for the managers involved in the selection process to decide upon the appropriate selection techniques to use in order to assess and compare the candidates. There are many competitors for top positions, and composing a job description and job specification is an important step towards finding the right individuals. However, they need enough versatility that individuals can think outside the box. 2022 - EDUCBA. A person with dual citizenship is a citizen of two countries at the same time, which has both advantages and disadvantages because it is a complex legal status. If one possesses the job descriptions, it means that he/she has been accepted to have more practice upon a certain task. How can we avoid the occurrence of weld porosity? But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. Advantages And Disadvantages Of Job Description. The specification should be derived from the job description and forms the foundation for the recruitment process. Origin. To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. Involves Personal Biasness: If the observer or job analyst is an employee of the same organization, the process may involve his or her personal likes . Analytical cookies are used to understand how visitors interact with the website. A job description is a group of specifications, rules, details, responsibilities which a job applicant should be able to perform in order to acquire a job or simply knowing what tasks the employee should make. Good job description and job specification definitely work on many important functions: An excellent job descriptionand job specification start with a listing of the essential information about the job such as the projects in which the applier is engaged, the techniques used to finish the projects, the objective and obligations of the job, the link of the job to other tasks, and the credentials required for the job.
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