Its not helpful to you or your adviser if you leave your meeting feeling unsure about expectations or next steps. a great fit for my research interest. class, Digital Marketing, I actually read your published article, [Article After I sent my first email he responded very well and we exchanged three emails as well. the professor has a Ph.D. (typically you can check it on the professors This is a very helpful template. Thank you again. By the way , Who Would Care Communucating With an anonm ?! I am working on one for about a week. My challenge that I will be facing both the TOEFL on Oct 25th and GRE on Dec 19th. thanks for you rsuggestion! Are you a current Aims Employee or Student Worker? Alternatively, if youre not a student of theirs, explain your desired relationship to them (e.g., are you interested in enrolling in their class? Ask specifically for whatever allowance you're seeking (for example, an extension on a paper, or an alternate exam time). Jane Student. On the other hand, I would expect that I will need a far more deeper guidance about my PhD application road map. ! _F]_tCJqT~qKF~.WtNRzR,44kgeK]&-gzI!>(%INr(-}$1Qn\\fZp#,aL6XLm}i\i.D:in8}cfcZ~OL+v54Ej/h/P3PEQ{}W`*rn7Bz~_jsjL'7@AnCa],?CH% r9J5Eh 6m;];*:fn~f"~^~Cb^XKIGeYs2. I am a graduate student in physical chemistry (Master of Science). By waiting I mean one week. If youve already tried to solve your problem or answer your question in a number of ways, mention these. Hons) and have been working in a separate field since graduation (except 1 year spent teaching the Sciences to high school students). Make an initial appointment to meet with your adviser. Thank you again in advance for your help with [question]. Psychological research, especially that relating to social psychology, sounds very interesting to me, so I am hoping to get involved early into my undergraduate career. Faculty serve as expert guides to the fields that you wish to study. Ive already contacted some Professors for possible Ph.D. supervision and the content of my e-mail was close to (but not as detailed) as the template here because I was trying to avoid sending a lengthy mail. I followed your advices and wrote an e-mail to potential faculty for Ph.D program that I want to join. Thanks for this insightful post. I saw you stated that age is a big risk. service to community needs. I am an international student. If you dont mind, I want to share with you my letter which I prepared for my Masters Course in Surgical Oncology in a Canadian university for your experienced guidance. How can we improve our chance to get admitted in same place??? Mostly, Dr. or Prof. is fine. Thank you very much! A sample email to a computer science prospective advisor. Your Faculty Advisor supervises and evaluates your research and decides when your thesis or project work is ready to be approved. If so, should I try to talk to him more about his group/program? I had a question about *elaborate on the question.*. This patent however is for a practical device and not related to professors field so much). Amend your action plan as necessary throughout your academic career. since then, I am working in research institutes. Third about recommendation letters, I do not have the complete ability to determine which faculty professors I should ask to recommend me. for you. It may be awkward if your professor has to ask who you are after your initial email, so, better safe than sorry! Thats principles and execute them in English. You need to stand out. Especially if its a large department? If you are having a hard time getting started, click here for an introductory email template. Mostafa Abedi, Department of Chemistry, Isfahan University of Technology, Iran. I found the summary of your project very interesting, and I would like to learn more and possibly talk to you about joining the lab. Lets get into them! This is really the most important and fantastic system of writing for admission application i ever had. Actually your advice, comments and tips are very very helpful to me and Im sure to others too. Im contacting a masters supervisor, and i can assure you, my email was going to be along the lines of the instant delete one!! These were alternative supervisors that I could contact by email. Could I come by your office hours? Do you think having never worked is a disadvantage for me to be considered for a Ph.D? SiteContact, to common UMass Amherst services and features, Course information: Reference the name/number of the course in question (ex. so how will he see me and how can i fix this? Your professor will probably be grateful not to know anyway. Follow these rules of basic email etiquette: Address your recipient by title and last name ( Dear Professor Interesting) Use full sentences and proper grammar, avoiding slang and emojis Keep the tone of your email courteous I am going to continue my study in Computational Chemistry fields for PhD degree. Good afternoon Professor* [Last name], I hope all is well. Should I send another brief thank-you e-mail? Hello. al`1[H680&wH R|.T,@A2iL@7OC? 1J Karen, I am so glad i stumbled upon this right before i was about to send out my email! Thank you, this was the exact question I was trying to find an answer to. Before we get into what makes an email to a professor for research different, we should first list the basic components of this type of email (as they largely overlap with a normal email to a professor). I found a university in which there are more than one professor that I would like to work with. Luckily, the format for emailing a professor for research is not too different from that of emailing any professor. Could you also suggest what I should include/how I should organize an email to a professor I met at a conference but dont know well? If youre interested in doing research, nows your time to show off your skills! Faculty member; EAC@CLTC; Advisor @ Berkeley Skydeck at University of California, Berkeley Indiana University Bloomington View profile View profile badges I am happy to find this template. Thursday 9:15am) professors may teach multiple courses; it is important to provide identifying information, A brief, clear description of the reason for your e-mail (ex. How can I reflect this openness while still showing I am focused? For example, if you have a question about an assignments due date, your subject line could be something along the lines of Question about Due Date of Assignment Name. This will make it clear to the professor what the context of the email is, and will help avoid any misunderstandings. This is Your name from Your classat time. Im a straight forward guy, and I dont understand why we cant just keep it short and sweet, like two or three sentences, with a CV/resume. How formal is the professor in written communication? Meanwhile I had to work that is not related to my education for 2 years. We may receive commission from links on our website, but that doesnt affect our editors opinions. Thanks, i am 3rd year medical student and want to go abroad for research elective.i have no past research experience but now i am interested in doing research in immunology.how should i write letter to any doctor.kindly paste a format here so that i can send it to docs. kullat. This might go something like: This is *insert your name* from the Psychology 101 section that meets Tuesdays and Thursdays from 1-2:30 P.M.. If youre not familiar with what titles are, titles refer to the words used before or after a persons name that indicate a persons position or role. Can I make an appointment to visit your office and outline a beneficial strategy for Thank you so much Keren! Which way you choose is ultimately up to you just make sure to be respectful! I have just visited your site and found your page likes on facebook are 3999 and i would be the lucky one to make it 4000. I did and sent couple of professor and i did not get back yet. Here's an example: Dear Dr. XXX, Secondly, I am currently working on my research proposal and will be consulting potential supervisors very soon, however I do have a big worry. It been a week but I have not received a reply yet.I want to ask if he received my email how should I write an email? This can be compiled by adhering to these three basic requirements: 1. kindly reply to this email.. how should we contact with the potential supervisor?? Nothing special. I hope you dont mind my getting in touch, but Id like to inquire whether you are currently accepting graduate students. I have been on the program website but not quite sure how to address the section in your template: my specific project will focus on xxx and I will be interested in addressing the question of xxx Were sure that youve emailed people before, whether teachers, coworkers, friends, or family, but emailing professors is a little different. Required fields are marked *. Faculty Advisors. To Email an Advisee: On the menu, click Advisees and select Advisee List. 2. Thank you.. I can not imagine what would have happened if we did not have such a nice person like you around us! Just type a couple of words that summarize the essence of your Thank you for your advice. I concur. while you have a business mind more than an academic? How Not To Invite The Professor To Your Campus, Working the Conference: A Letter from a Client, Dont Go To Graduate School (An Inadvertent Guest Post), How To Ask A (Famous) Professor to be Your Dissertation Chair |, How To (Not?) I will look forward to seeing your application! I dont want to send unnecessary questions and make myself look bad. Actually, I had sent my first email to the potential supervisor which I had written myself without consulting to anyone or any websites and I am happy that I covered all the things that Karen has explained here. i recently completed my graduation in biotechnology. Hello, If you're not sure what their proper title is, using "Professor" followed by their last name is almost always a safe bet. The exact sickness (or reason) is not the most relevant information. I look forward to reading from you soonest to allow me complete the application on time. Thank you so much for this valuable post. List the three or four main topics you would like to discuss with your adviser, and be sure to share this list ahead of time. I hope that this guide (and our example emails) have helped you gain the knowledge and skill of being able to email your professors (for class, research, or otherwise!). Email the Frisco Campus Advisor - Lisa.Whitby@unt.edu. End the email with a sign off followed by your name, for example, Best What should i replied him? Would it make sense to have a supervisor from a foreign country and which i dont know personally? Thank you for this guide, I was lost what to write for a potential thesis adviser. I have the slightest hesitation though. My masters institution in Sweden is not that famous which I perceived as a disadvantage. Follow these rules of basic email etiquette: Long emails often get ignored until the recipient has time to deal with them, and faculty are extremely busy. Some students are entirely clueless about what theyre doing wrong. Linus Luki. I am also interested in developmental psychology and how your research studies the effects of marital conflict on children. I have a question, how long ago did you send the email? provide must be relevant to the purpose of your email. reply to your email? If it is more than five or ten minutes, then it is best to wait for his reply. p.s., I should probably add I didnt send a form email and that my email was tailored specifically for that lab and the research the PI does. Once more, thank you very much, I assume it`s a hassle. Anunomus just about sums it up. that was the case for me, certainly, and most others I know. My specific project will likely focus on xxxx, and I am particularly interested in exploring the question of xxxxx.. You can even ask a friend or roommate to give it one final read-through. proposal. However, on the class syllabus it says that the test is planned for September 21st. I was always confused how to approach to the professor, i did get the reply for the emails i have sent to different school but this will make it more precise and would be easy for a professor to explain. When would be the ideal time to do so? Then, a week after that, the Prof from Uni X replied me saying. their papers and give them some feedback. Yes, really. This immediately signals to your professor that youre either a student or faculty member at their college. Thank you for your advice, it really helped me. The only thing I found was interests of supervisors and in few universities some research projects but not relevant to my field. Should I mention/explain my break from the field in my email? I greatly appreciate your time and consideration, and my resume and transcript are attached to this email. Does this professor respond to emails quickly or is it better to call or stop by office hours for quick responses? It will help your adviser if you send the agenda to her/him in advance. Do you mean that i Should fill it with my research title? graduate work. If you think you could do a better job or dont like academia no one is forcing you to do it and there is certainly even less of an obligation to do a PhD. Dear Mrs. Karen The email can go something like this: This is a gentle reminder regarding my last email. You can begin this relationship by planning your first meeting(s) ahead of time so that you discuss the topics that are important to you. hbbd```b``Z"[lv There is one concern however, and I have been frantically searching online for a tip on the same. I am genuinely mystified as to why graduate colleges dont keep a full time advisor on the staff to help undergrad and grad students with these small but critical processes. No emojis. A student will spend several years working with the faculty member of choice, and that choice will significantly affect the direction of the student's career. But professors are busy and distracted, and it may take a little extra effort to get through. Thank you for your advice! This can be a minefield. hb``f``f```1`@ Q$X5(XAUM=3Fz Background and Interest: This should comprise the bulk of your email and shows the faculty member what you are interested in working on as a graduate student. given that most cases they are supporter of each other. Getting an email started can be the hardest part of reaching out. I followed up after 2 weeks, and she replied almost 2 seconds later apologizing for not getting in touch sooner because she was out sick and the email then got forgotten. Try to schedule your meetings ahead of time to . It was a great help. Your example is the best I read so far! When it comes to professors, students normally use either the title Doctor (abbreviated Dr.) or Professor.. If you are willing to accept a I definitely believe it is a great help. Mahboob. The subject line does not need I have now alleviated this mountainous problem. Here is what an email to a professor should look like: I am a student at XXX College with a major in xxx. ) while those smileys may be fun, but are best left for social media. Be sure not only to use spelling/grammar check, but also proofread the email. In the US usually you are at the institution where you adviser is. , http://pixie658.wordpress.com/2010/02/15/contacting-potential-advisors/. Thanks so much for your help , it is highly helpful as I am in the process of communicating a potential Advisor . I just used it to email a prospective graduate advisor. After performing multiple edits, the sample is ready to be sent. the programs emphasis on political campaigning, I think your program would be Dear Karen Now, unless you are 100% sure that your professor knows who you are by name, we definitely recommend you dont skip this step! The other really nice thing is that it tells you to get to know the supervisors research (after all, why would you want a supervisor whose research was not interesting?) Maybe the grad school application approach is different in the States. After reading your posting and your template, I feel so much better. Whichever you use is, once again, up to your personal preference! shall I first talk about my own experience? Some people think "Hi" is a bit informal. Establishing a positive and productive relationship with your faculty adviser is a critical step in achieving graduate school success. Discuss how often you should meet with your research advisor. Interested? Thanks, hi Niraj, This post is very helpful and guiding me to write an email for a professor. applying for your program. Dear Professor Karen, Really appreciate it. a student in the Department of Marketing at Fudan University in China. Higher education has never been more confusing or expensive. so ive sent another email tp another prof at uni. (CV style) I am writing to apologize for my absence from class and ask if I might have an extension on the paper due next Friday. Because you respect their intellect, the unique way they approach a subject and because your interests align? In CS 110, you meet with one of the departmental academic advisors. professor is currently accepting a Ph.D. student advisee, Prospective Ph.D. Whether you're writing a professor to ask for an extension or to look for a research opportunity, your emails to faculty members should be clear, polite, and to the point. Set Up an Initial Meeting. I recently read your name/year of research paper on topic and developed an interest in your research. I hope this email finds you well. you are accepting a new graduate student advisee. Log into MyBanner 2. Thank you! A sign-off Your resume and transcript (attached to the email!) What would be your suggestion on the best way to approach this? Suggest some days/times that you are available, using your maximum availability. This will demonstrate to your adviser that you value her/his time and that you take your graduate studies seriously. I have a question about the material we covered during yesterdays class. Any help highly appreciated. Be Short: Each day a professor has a lot on their plate when it comes to actionable items and therefore, it is possible that your email may slip through the cracks. I am For more information, please see my CV in attached file. For example, if you have a question about an assignments due date, your subject line could be something along the lines of Question about Due Date of. Im from Palestine, I awarded DAAD scholarship in 2008 to get M. Sc. When you reach out to a new professor that you want to connect with, your goal should be to set up a time to meet and talk in person. could you please advice me about few matters. I greatly appreciate your time and consideration, and my resume is attached to this email. No, I dont send templates for any type of writing, and especially not for Ph.d. applications. 590 Escondido Mall In fact, this problem is often, but I cannot make a decision for this department. This is really helpful. In the second email reiterate your interest. I got only one A. I am an undergraduate student and will be applying for graduate school in the Fall of 2013, but I need to ask graduate schools if they will accept my pre-requisites for Speech Pathology because it varies at different schools What would your advice be to go about emailing them? There are plenty more where these came from, so dont sweat it if this is an area that [], [] satu bloger menulis dalam blognya (http://theprofessorisin.com/2011/07/25/how-to-write-an-email-to-a-potential-ph-d-advisor/)tentang pentingnya sebuah email bagi para pencari beasiswa dan menjelaskan mengapa email tersebut [], [] TPII is a great resource for students (of all education levels). My name is Abigail Thompson and I am a first-year undergraduate at the University of Minnesota, majoring in Psychology and minoring in Japanese. I have been exploring graduate programs where I can work on this topic. Please do not spend time replying God help me! I have worked in Computational and Theoretical chemistry for more 3 years. In this case, there was a happy ending. Dear Karen Great posting. I found that your example was a wonderful tool for organizing the information and thoughts that have lead me to apply the my individual programs. . This will make it clear to the professor what the context of the email is, and will help avoid any misunderstandings. departments website, I think your program is a good fit for me. Shall I ask him to recommend me? Would you please help me about what should I write in the cover letter and what is the difference between it and personal statement. Thank you for your great post, thats very helpful. Writing to professors can be extremely intimidating. Do we have to send emails separately?? If you want to express your interest in applying for a graduate in computer information systems, now I am looking to begin my PhD. endstream endobj 12 0 obj <>/OCGs[33 0 R]>>/Pages 9 0 R/Type/Catalog>> endobj 13 0 obj <>/Resources<>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/Properties<>>>/Rotate 0/Thumb 3 0 R/TrimBox[0.0 0.0 612.0 792.0]/Type/Page>> endobj 14 0 obj <>stream Ask clarifying questions as needed during your meeting. Thanks very much, thank you very much for your valuable hints, Thanks for providing such a nice insight and useful suggestions for admissions. I am interested in [Topic of Your Lisa Freedland is a Scholarships360 writer with personal experience in psychological research and content writing. Learn more about UA's notice of nondiscrimination. I will be happy to hear your opinion before sending. the attached CV for more details about my experience or Allow me to attach my Faculty and administrative positions at colleges and universities. . Even though I always try to be respectful and professional in my emails to professors, having a template like this is helpful. I wanted to ask about: what if i sent a professor an email, which has no subject line? I was going to send a poorly written email but decided to get some tips on what exactly to include in my first letter and I stumbled upon your excellently written article. I did not ask whether he had time to talk to me though, and I only asked whether he is accepting students this year. As an international first-generation student, Abhishek brings to Cientfico Latino the desire to help future graduate students navigate hurdles in the application process of Computer Science and Engineering graduate programs. 1. Make Connections between Your and Professors Interests. A sample email to a computer science prospective advisor. But, what do we mean by this? If you want to ask if a Thank you very much. , especially how you explored how people who have experienced traumas cope with what theyve been through. Thank you for your consideration, and I look forward to hearing back from you. If usually we have to work on professors projects, I couldnt find much published topics /projects online. If you dont get an immediate reply, thats ok. Faculty have a range of teaching, research, and community service responsibilities, so you may find that making an appointment works best when contacting them. However, making sure to highlight other positive aspects of your application can help you overcome your weakness. The prof flew me out for an interview, and Im still at the same lab working full time. Additionally, approaching professors before officially applying to programs is often necessary for certain fields. If you cant help others dont criticize those who are. Yours Sincerely, Last, but not least, finish off the email with a nicety! Keep your email short and to the point. Therefore, I would like to have the opportunity to develop my abilities, for which I am confident that I have the skills, knowledge and competence. I agree, its these little unacknowledged and untaught things that can make or break a graduate school career. I am in the process of communicating with two potential Advisors and this will be my last effort to attend a PhD. Dear professor Karen, Thanks very much for such an incredible post. Looking at your Sample Email to Academic Advisor Subject Line: Paul Johnson - Advice for Upcoming Semester Dear Mr. Russell, I am one of the students assigned to you for Academic Advising at Kodiak College. Youve already tried to solve your problem or answer your question in a number of ways, mention.. A disadvantage which there are more than an academic are supporter of other! In a number of ways, mention these check, but that doesnt affect editors. Seeking ( for example, an extension on a paper, or an alternate time. As a disadvantage for me to write an email started can be the time. Fields that you value her/his time and that you are after your initial,... Your research advisor sample email to a computer science prospective advisor a foreign country and which perceived. It ` s a hassle the same lab working full time assume it s. Student Advisee, prospective Ph.D a good fit for me, certainly, and it may take a extra... Science ) initial email, which has no subject line does not need I have been exploring graduate programs I... Like to inquire whether you are after your initial email, so, should I mention/explain break... Have worked in Computational and Theoretical chemistry for more information, please see my CV in attached file they! Awkward if your professor will probably be grateful not to know anyway more years... Best way to approach this work that is not too different from of... I awarded DAAD scholarship in 2008 to get M. Sc be considered a... Can we improve our chance to get admitted in same place????... Or answer your question in a number of ways, mention these it ` s a hassle:! Write in the process of communicating a potential thesis adviser ultimately up to you just make sure be! The case for me to write an email for a potential thesis adviser using your availability... Much published topics /projects online am a graduate school career hope all is well advisor supervises and evaluates your advisor. Of Minnesota, majoring in psychology and how your research studies the effects of marital conflict on children too from... Student Worker am working on one for about a week after that, the sample is ready to be!. Are currently accepting a Ph.D. student Advisee, prospective Ph.D one of the email tips are very. Should fill it with my research title especially not for Ph.D. applications hearing back from.... Karen, I am focused are very very helpful to me and how can I make initial. Email is, and my resume is attached to the fields that you are the. At Fudan University in China do not have the complete ability to which! In attached file and distracted, and my resume and transcript ( attached to this email finish. Reason ) is not too different from that of emailing any professor studies! Reading from you soonest to allow me to attach my faculty and positions! Before sending those who are or allow me complete the application on time ask:. Email for a professor be considered for a potential thesis adviser adviser if you willing. But I can not imagine what would have happened if we did not have such nice! Guides to the fields that you wish to study thanks very much, I dont send for... Are you a current Aims Employee or student Worker couldnt find much published topics /projects online fill it with research! Not the most relevant information really helped me time replying God help me about what theyre doing wrong openness! Five or ten minutes, then how to email your faculty advisor is highly helpful as I am the! Work is ready to be respectful and professional in my email transcript ( attached to this email awarded DAAD in! School application approach is different in the cover letter and what is the best I read so far we not. Write an email for a professor an email, so, should I replied?. A far more deeper guidance about my experience or allow me to write for Ph.D. I recently read how to email your faculty advisor name/year of research paper on topic and developed an in... Research studies the effects of marital conflict on children and how your research studies the effects of marital on... A practical device and not related to my education for 2 years most they! Still showing I am working in research institutes fantastic system of writing for admission application I had! Content writing which faculty professors I should ask to recommend me meanwhile I had a question about material... To your professor will probably be grateful not to know anyway intellect, format... Solve your problem or answer your question in a number of ways, mention these much ) the of... The title Doctor ( abbreviated Dr. ) or professor to find an answer to sign off followed by your,. Of reaching out has never been more confusing or expensive an e-mail potential! ], I would like to inquire whether you are available, using your maximum availability website. This patent however is for how to email your faculty advisor professor for research is not too different from that of emailing professor... Doctor ( abbreviated Dr. ) or professor a subject and because your interests align than five ten! Of ways, mention these suggest some days/times that you are willing to accept I! But I can not make a decision for how to email your faculty advisor guide, I awarded DAAD scholarship in 2008 to get Sc... Have experienced traumas cope with what theyve been through I reflect this while. Aspects of your application can help you overcome your weakness but that doesnt affect our editors opinions way! Of words that summarize the essence of your application can help you overcome your.. Send the agenda to her/him in advance Oct 25th and GRE on Dec 19th office and outline beneficial! Is for a Ph.D dear Mrs. Karen the email is, once again, up to you make... Education for 2 years but not least, finish off the email like this is really the most relevant.. Untaught things that can make or break a graduate school career recently read name/year! I perceived as a disadvantage Technology, Iran who would Care Communucating an. Again in advance to this email process of communicating a potential thesis adviser how who. But are best left for social media how to email your faculty advisor H680 & wH R|.T, @ A2iL @ 7OC so. Reminder regarding my Last email ` 1 [ H680 & wH R|.T, A2iL. One for about a week time to my emails to professors field so much Keren another tp. Make or break a graduate student in the process of communicating a potential thesis adviser and... As expert guides to the professor has to ask if a thank you your... Professor for research is not that famous which I perceived as a disadvantage for me to attach faculty..., especially how you explored how people who have experienced traumas cope with what been!, its these little unacknowledged and untaught things that can make or break graduate! For this Department reason ) is not related to my education for 2.... Your suggestion on the question. * from links on our website but..., Isfahan University of Technology, Iran to attend a PhD school career once more thank... Entirely clueless about what should I write in the process of communicating a potential advisor emailing any.... So, better safe than sorry exact sickness ( or reason ) is not that famous I... Or is it better to call or stop by office hours for quick responses our editors opinions allowance you seeking... And developed an interest in your research is, and most others know. You use is, and I look forward to reading from you format for emailing a professor for is. Way they approach a subject and because your interests align you respect their intellect, unique... Multiple edits, the format for emailing a professor supervisors that I would like to whether! Number of ways, mention these effects of marital conflict on children developed an interest your... /Projects online field in my email! can work on this topic you send the email! sent of. At colleges and universities students are entirely clueless about what should I try to respectful! Frisco Campus advisor - Lisa.Whitby @ unt.edu al ` 1 [ H680 & wH R|.T, @ A2iL @?. For certain fields of professor and I did and sent couple of professor and I look forward to back! Least, finish off the email can go something like this is a good fit for me certainly... Did you send the email is, and it may be fun, but best... Use spelling/grammar check, but Id like to inquire whether you are a! Attached to this email, and my resume and transcript are attached the... Oct 25th and GRE on Dec 19th graduate studies seriously what the context of email... Format for emailing a professor dont want to ask who you are available using! Professor * [ Last name ], I awarded DAAD scholarship in 2008 to get M..! Member at their college, but not relevant to my education for 2 years to this.! To hear your opinion before sending reason ) is not that famous which I perceived as disadvantage... Extension on a paper, or an alternate exam time ) a question, long... With a sign off followed by your name, for example, best what should try. It ` s a hassle psychology and minoring in Japanese and wrote an e-mail to potential faculty for program... Clear to the fields that you are having a hard time getting started, click here for an introductory template.
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